Sample of Invitation Email for Business Meeting

business professionals meeting

Invitation Email for Business Meeting is generally a formal email, written by a member of the management or HR, inviting special guests or other team members to attend a pre-arranged business meeting.

Samples of Invitation Email for Business Meeting:

Sample #1:

Mr. Brian Hudson

Vice CEO

Denzel Corps Pvt Ltd

1st January, 2012

Subject: Invitation for Business Meeting

Dear Mr. Hudson,

On behalf of ABC Corporation, we cordially invite you to the 10th annual High Tech industry meeting at HRY Hotel on January 11, 2013. The meeting has been arranged in true recognition of the services our business partners have provided us over the past 10 years, which have allowed the company to operate on an international scale.

The agenda for the meeting is attached with this email, where we aim to disclose our business plans for the coming 12 months. Keeping company policies in mind, we feel that it is our foremost duty to formally keep all our investors up to date, which will help both of us to continue our excellent business relationship for many years to come.

The conference will be headed by our technical staff, who will share and brief you about our new marketing strategies and technological developments. We would also like you to provide your valuable opinion and feedback.

Your hotel reservations have been made, and we have further attached all relevant details for your convenience.   Kindly respond to this invitation so that we can confirm your attendance and make the necessary arrangements.

Sincerely Yours,

Jeremy Francis

HR Manager

ABC Company

Sample #2:

James Anderson

Project Manager

Tech Group

12th May, 2012

Dear Team Member,

This email is to inform you that the company will be holding its 54th Annual Conference in the Main Hall on 23rd May 2013 – 10am to 1pm. As we had informally discussed last week, the agenda of the meeting remains the same, where we will review our performance for the previous fiscal period, and further approve the budget for the coming year.

As all our investors and top management personnel will be present at the meeting, we also need to discuss the current fiscal issues which have a direct impact on the products and services we are offering.

Kindly confirm your presence by acknowledging this email by no later than tomorrow. I am looking forward to a positive response.

Yours Truly

James Anderson

Project Manager

–          Give the participants at least a week’s notice to make arrangements and confirm availability.

Written by Julie Collins


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