What is a Purchase Order Acceptance Letter?
It is a formal document which verifies the details of a purchase order for goods or services.
Sample of Purchase Order Acceptance Letter
ABC Community Club
234-1- Main Rail Road
25th January, 2013
135 – Avenue Island
I am writing this letter in response to the discussion we had on January 22, 2013, during our visit at your wholesale store. I wish to formally place an order for 2000 pairs of sports socks for our community’s football team. The pairs must be in three sizes – small, medium and large- with the total adding up to 6000 pairs of socks.
According to our meeting, we expect the delivery in the next three weeks at the mentioned address. We are sending half of the payment, which will be delivered to you in two days, while the remaining amount will be delivered upon inspection.
In case you fail to deliver the order in the due date, we will be entitled to a 20% discount as opposed to the 10% you had offered earlier. The price of a single pair, as per our discussion, will be $5, inclusive of tax and deliver y charges.
This is the first time that we are working with you and I hope that we have a long business relationship. If you have any queries, let us know by no later than February 5.
James & Shaw Associates
233- Store 10
March 4, 2013
Tech Pvt Ltd
We would like to purchase 50 Toshiba Laptops (Model # 243223), in three colors – grey, white and black.
We are hoping that we receive this order no later than April 9, 2013. Attached to this letter is your own quotation list, which you sent to us last week, along with the mode of payment, bank account details, shipping method as well as the receiving address. Your payment will be dispatched within two weeks from the date of delivery.
Kindly acknowledge this letter by contacting our logistics department at 2234-2293-223 during regular business hours – Monday to Thursday (8 a.m. to 5 p.m.) and Friday (8 a.m. to 12 p.m.).
Thank you for your cooperation,
Executive Sales Manager
James $ Shaw Associates
– Make sure to insert all relevant information regarding the product or service you are acquiring.