How to Write a Vacation Leave Letter Sample

It’s written in a form of an application to request leaves from work to have some vacation or holiday in order to give yourself some rest and to get refreshed. Every organization has their own policy regarding annual leaves for their employees, however in some of the organizations it is mandatory for the employees to avail there leaves. This not only helps the employees get relaxed after their tiring routine life but also benefits the organizations to improve the productivity.

Therefore, it has been observed that when it comes to writing a vacation leave letter usually employees get confused as in what to write and how to request for leaves to go on vacations along with their families or friends. Following tips will guide you through.

Tips for writing a Vacation Leave Letter:

– Always remember that it’s a formal application letter, which needs to be submitted to the human resources department of your organization.

– Address the person whom you are requesting for leaves in this letter before starting the real content. Make sure you start it with a salutation along with the designation of receiver and organization name.

– Subject Line should appear after it, which should clearly convey the message to the receiver within a line.

– Content of your letter:

  1. Make sure to keep it précised.
  2. Always use simple sentences that shall not be confusing for the reader.

– Conclude you letter by showing your concern towards your work.

The following sample of a vacation leave letter will guide you more on how to draft one for yourself.


Mr. Mike Jones

HR Manager

Sample Letter Services Ltd.

Subject: Vacation Leave Application

Respected Sir,

I am writing to you to request for a leave from office from September 10, 2013 to September 20, 2013. The purpose after this leave request is that I am planning my vacations during this tenure as I did not availed any leaves since past 8 months. However, I would like to bring it to your knowledge that my vocational leave has been discussed with my reporting manager and I do not have any pending task at my end. During these vacations I will be handing over my responsibilities to my colleague Mr. Jack who will be handling any related tasks in my absence.

During my vacations I will be in Paris and will be reachable on Once again I would like to request you for sanctioning my holiday leaves.

Yours Sincerely,

Nick Stanton

Signature and Date

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